Central Invoicing Receipt for Suppliers

At Hellmann, we strive to make our internal processes even more efficient and transparent. Therefore, we reorganize our internal workflow for recording, archiving, and processing incoming invoices from our suppliers.

A new digitalized process for your invoices

In the future, all incoming invoices will be recorded, archived, and assigned to accounts digitally. Subsequently, within this new completely digitalized process, the cost invoice will be forwarded directly to the responsible Hellmann employee for review, approval, or release for payment.

To ensure the smooth processing and thus timely payment of your receipts in the future, we need your support. Please be sure to consider the following points:

Downloads

application/pdf

Sample Invoice EN

application/pdf

Sample E-Mail EN

application/pdf

Product Codes

What you need to consider:

Your invoices can only be accepted digitally as of the above date as an e-mail to the address incoming.invoices.de@hellmann.com.

Please understand that we will send paper invoices back to you. We would like to ask you to use this mail address exclusively for sending invoices.

We will not respond to any other mails such as inquiries, info letters or the like.

Please write us a separate mail for each invoice and attach the invoice in PDF format only.

Attachments to the invoice can be included as part of the PDF file of the invoice. If documents in original / paper form are required for order processing and invoicing, this will be explicitly communicated to you in the course of placing the order or in a separate communication. We reserve the right to subsequently request original documents from you up to six months after order execution.

Please note that customs-relevant documents, such as stamped shipping documents, ATR, Euro 1, EUR 1, goods invoices with original signature or certificates of origin cannot be submitted digitally. These must always be sent to Hellmann in original paper form.

The subject line of the e-mail must be structured according to the following format:
Supplier name - Invoice number - Invoice date.

Please do not include any other information in the subject line. By doing so, you will support the fast processing of your invoice and the payment process.

It is necessary that the invoice contains an indication of the subsidiary / branch and the product.

Ideally, you already include our branch in the billing address. If this is not possible, please place the subsidiary / branch in the part of the invoice header as stand-alone information.

Please place the product code from the attached table in the invoice header as stand-alone information.

Please place the correct product code in your invoice header as stand-alone information. Our list of product codes as well as a useful sample e-mail and a invoice can be downloaded in the right column.

Thank you for supporting our new process

Together, this will ensure that your receipts are processed in the shortest possible time and instructed for payment in a timely manner.

If you have any questions about the new process, please contact our FSO team at fso@hellmann.com.
Thank you for your understanding, confidence in our new process, and active support, and we look forward to working with you more digitally.